Our top 5 tips for a smooth onboarding process for your new recruits

Starting a new job can be daunting especially when there is no support offered. When you have the right onboarding process in place you can guarantee long-term employee success. This success presents itself in the form of great communication and confidence within the new recruit, team members and the business. When you involve an HR specialist to refine your onboarding process you are investing in your new recruit, which in turn benefits your business giving your recruit the tools to hit the ground running and to make an impact on your business.

Here are our top 5 tips for a smooth onboarding process:

1. Plan ahead.

Before your new employee enters the office for their first day, it’s best to send them all of the necessary information they require in order to hit the ground running on day 1. Practical information such as parking, a list of office facilities and working hours including lunchtime would be a good start. We would also suggest sharing an employee handbook which includes your company’s values.

2. Speak to your most recent recruit.

Your most recent recruit will give you the best advice on how they felt their onboarding went and what they believe would have improved it. Using this valuable information, you can tweak your plan of action to ensure you achieve a smooth onboarding. We would also recommend speaking to the new recruit’s manager to see what their opinion was on the onboarding and what gap they feel could be filled to make the whole process better for both parties.

3. Don’t overwhelm on day 1.

The first day for many can be overwhelming so it’s best to give new recruits plenty of downtime so they can process the new environment, team members and procedures. We would recommend creating an onboarding plan with key information and tasks your new employees will be learning over the next 2-3 weeks with day 1 being simply to meet the team, find their way around the office, learn logins and to set up their email signature. This way you won’t overwhelm your new recruit and instead you will create a motivated and engaged employee.

4. Get multiple team members involved.

Scheduling in time for other team members from various departments to talk to your new recruit is important so the new employee can understand each area of the business. Involving other team members also alleviates the pressure from their direct manager, giving the manager time to complete their daily tasks. Giving new recruits time to meet new people from other departments helps them to integrate quicker to the business and to build friendships.

5. Review.

Once your 2-week onboarding plan is complete it’s important to review each section of the process to ensure your new employee has understood everything. If anything has been missed or isn’t understood, then you can explain areas they don’t understand. Having this time at the end of the induction is beneficial to both parties and helps to build a strong working relationship.

If you need any help or advice surrounding onboarding, our team of HR advisers can help. Please don’t hesitate to get in touch, we can advise on recruitment, onboarding, handbooks and more.

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